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In teamwork, try not to lose sight of your final goal.

Use colour coding: When working in teams or organising tasks, different-coloured cards will help you find your tasks quickly.

You can always go into more detail by clicking on a card and adding information such as deadlines, descriptions, attachments or comments. A title or a simple description will suffice.

Keep it simple: Don’t overload your cards with too much text.

This way, you drag every single card through every stage of your work. A common approach is to designate a specific card for each task and put it in “to do”, “in progress” or “done” lists. For some of us, it might make more sense to create separate to-do lists for different tasks or days of the week.

Make it work for you: There is no one-size-fits-all principle.

Choose your lists: Keep the preset lists or make your own-each one has multiple cards that usually symbolise (more or less) imminent tasks to complete.

Each template comes in various colours, and has custom-made backgrounds and preset lists. Meanwhile, a Customer Success board allows you to keep track of all your accounts and customers. For instance, there is Team Icebreaker: Surviving the Apocalypse, an interactive game with “instructions”, “supplies” and “survivor” boards. Trello comes with a selection of board templates.

Create a board: or several boards if you’re working on multiple projects or managing different teams.

The app interface consists of boards, lists and cards combined in various ways depending on the project, team members’ preferences and your personal taste. Trello helps us to visualise our workflow and break it down into individual tasks.

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And rightly so-it is easier to understand and process data in an infographic, chart, graph or map than a series of numbers in an Excel spreadsheet. Visualisation is key to the kanban method. To use it effectively, keep these kanban principles in mind: Visualise your workflow It also depends on transparency within the team-and the balance of individual and collective tasks-and it fosters collaboration. The kanban system relies on real-time communication and the complete transparency of work, which means team members can see all the tasks attributed to them and their colleagues. This reduced time and waste while maximising work efficiency. The method was inspired by the Toyota production system of the late 1940s when factory line workers used actual cards to illustrate steps in the manufacturing process and completed tasks. Trello uses a visual workflow management system known as kanban, which is Japanese for “sign” or “billboard”.

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The upgrade options permit unlimited team boards, more customised team management options, and better admin and security features among other add-ons. The free version allows an unlimited number of boards, lists and cards, but you can only add up to ten team boards.

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Use Trello for free or pay to upgrade to “business class” or “enterprise” options. You can also loop in team members via email straight away or do it later. Next, name your team (mandatory) and choose your team type from options such as “operations”, “small business”, “education” and so on (not mandatory).

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If you use other Atlassian tools-for software development, project management or content management-you can have one account for all of them.

The signing-up process is pretty straightforward: you need an email address to register and choose a password. It uses boards, lists and cards to create to-do lists and assign tasks to team members. This web and mobile app allows you to efficiently manage a team and switch between different projects, which makes it perfect for working remotely. Trello attracted more than 50 million users in 2019 and is used by companies such as Google, Fender, Pinterest and Cosco.

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Our expert guide explains how to navigate Trello to plan, organise and manage teams-all in one place. For those who haven’t discovered Trello yet, this might be the time to try it out. To organise our busy schedules, many of us ditched desk calendars and phone reminders long ago in favour of project management and productivity apps such as Trello. Not only have our business meetings become virtual, but evening drinks, weekend socials, family gatherings, birthdays, concerts and date nights are all taking place online. According to official UK figures, 44% of adults worked from home at some point during the first two weeks of May. For many of us, business conferences and team meetings didn’t stop when the lockdown was introduced-they just moved online.